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| Facility
Booking Procedures & Payment |
We are pleased that you are
considering a City of Pickering facility to hold your
gathering. City of Pickering facilities maintain the highest
level of customer care and satisfaction. We hope to be able
to assist you in making your gathering a pleasant and
successful experience. Please take the time to review this
package as it contains important information pertaining to
the City of Pickering regulations regarding your event or
function.
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APPLICATION
PROCEDURES
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- Complete the Application Form included in this
package.
- Once competed the form may be faxed 905.831.9370 or
dropped off to the Pickering Recreation Complex to the
attention of facility bookings.
- Upon receipt of your application form, facility
bookings will tentatively reserve the date and time for
you if available for a period of ten business days from
the receipt of your application. Please note: All
sections must be completed on application form for us to
complete this transaction.
- Upon receipt of your Payment and once availability is
confirmed, facility bookings will issue a Permit.
To check
the availability of a facility, call 905.420.4623
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PAYMENT
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If the date of your event is greater
than 3 months away, a deposit of 50% is required upon
issuance of permit.
If the date of your event is less than 3 months away,
FULL payment is required upon issuance of permit.
Note: Payment for all City
of Pickering facilities must be made at the Pickering
Recreation Complex.
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SECURITY
DEPOSIT
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For any Social Function (for example parties, banquets,
showers), the above applies and a Security Deposit of $200
is required. This Security Deposit is required at least 3
weeks prior to the event and is cashed to ensure sufficient
funds are available. It will be refunded on the first
business day following your event.
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Additional
Licenses, Insurance, Tariffs & Certification
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Liquor Licenses |
For any Social Function where alcohol will be served,
a Liquor License is required 3 weeks prior to the
event. Visit the LCBO website at http://www.lcbo.com/products/permits.shtml
or call 1.800.668.5226 for information on how to
obtain a Liquor License.
Note: A copy of your Liquor License must be dropped
off at the Pickering Recreation Complex, attention:
Facility Bookings at least 3 weeks prior to your
event.
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| Liability
Insurance |
The
City of Pickering requires any event serving alcohol
to have a minimum of $1,000,000 third party general
liability insurance coverage naming the
"Corporation of the City of Pickering" as
co-insured. A copy of the certificate is required 3
weeks prior to the event.
For Closed Private Licensed functions, i.e., not open
to the general public and of a private nature, this
certificate can usually be obtained via the
applicant's home insurance. For Public Licensed
functions, this certificate can be obtained via PAL
Insurance call 1.800.265.8098 or visit their website
at www.palcanada.com
(click on 'Ontario Only'- Party Alcohol Liability).
The use of special apparatus such as smoke machines,
inflatables, scissor lifts, sky jacks etc. must be
approved 3 weeks prior to the event by the facility
supervisor. Any additional requirements for the use of
such apparatus (insurance, CSA approval) must be
agreed upon and followed by the Licensee.
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| Content
Insurance |
The
City of Pickering shall not be liable for any damage
to or loss of any property brought into the facility.
The City of Pickering does not provide content
insurance for any rental / user groups. Rental / user
groups are encouraged to purchase adequate content
insurance coverage.
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| SmartServe |
For
Public Licensed functions the City of Pickering
requires a SmartServe Certificate (program designed to
promote responsible alcohol beverage service). For
information about this program call toll free at
1.877.620.6082. This certificate can be obtained
online at www.smartserve.ca
(look for the FAQ on the top menu, then Online
Training for more information). A copy of this
certificate is required 3 weeks prior to the event.
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| Socan
Fees |
When
any type of music or dancing occurs within a city
facility during a rental or otherwise The City of
Pickering is required to pay a Socan fee. This tariff
is added to your final fees. For more information
regarding Socan and their role visit www.socan.ca.
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| It
is the responsibility of the Licensee to provide all
outstanding special event permits (i.e. Special
Occasion Permit, Insurance, SmartServe License etc.)
within the designated time. It is also the
responsibility of the Licensee to obtain copies of the
proper certification for the qualified bartender(s)
and to submit a copy of these to the facility booking
section, at least 3 weeks prior to your event.
Note:
failure to provide all necessary documentation as
outlined above, will VOID your rental. |
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