1. Your rental MUST BE PAID in full at least three months prior to the event.
2. Upon your arrival to the facility, take a moment to introduce yourself to the staff member working.
3. Supervise ALL guests in attendance, especially children.
4. Prior to your event, check with facility bookings which items ARE provided and which ARE NOT.   i.e. tables, chairs, soft drinks, ice, kitchen facilities etc. 

SET-UP AND CLEAN-UP

When using the tables and chairs, please:

• Lift items to avoid marking floor surfaces
• Use hands not feet to open and close table legs
• Ensure that table legs are in the locked position when set-up
• Wipe all tables and chairs after use
• Return all items to the proper storage area from which they were borrowed

Please return the facility back to the general conditions of cleanliness in which it was found. Please note that clean-up and or damage charges may be levied to the Licensee.

Please remember to:

• Clean up all liquid and solid spills
• Clear all counters and sinks
• Empty and wipe spills in fridge and stove
• Place garbage into dumpster
• Recycled items should be separated from trash
• Clear patio and smoking areas of debris

Please be sure all food, beverages and decorations have been removed at the end of the booking and prior to leaving the facility.

It is required that the Licensee do the final walk around and check with the on site staff person at the end of the event to ensure proper compliance of all of the above.

"The City of Pickering hereby reserves the right to enter the facility and take such actions as deemed necessary to ensure compliance with the terms set out herein and for the prevention of damage to City property or injury to persons."

BUILDING EMERGENCY NUMBER

 
With your rental agreement you will be given an emergency number. This number is to be used in an emergency ONLY if a staff person is not present.

SMOKING POLICY

 
Smoking is strictly prohibited within City of Pickering Facilities. It is the responsibility of the Licensee to inform their guests of the designated outside smoking area(s). It is recommended that you do not smoke within 10 feet of all entrance doors.

FIRE SAFETY PLAN

 
As a facility rental permit holder, please be advised of the following information as it pertains to you, your group and the facility's Fire Safety Plan.

· Make note of all locations of fire pull stations and fire extinguishers.
· Emergency phone is available. For all available pay phones, there is no charge for 911 calls.
· Make note of all fire exits.
· Do not block exits. All exits must be kept clear at all times
· Fire regulation clearance is 3'6" for all doors.
· Prior to start of event, please inform occupants/guests that in the event of fire, they must evacuate from the nearest exit and remain on site until otherwise directed by the Fire Department.

Upon discovery of fire or hearing the alarm:

· Remain calm
· Leave the fire area immediately.
· Close doors behind you.
· Sound the fire alarm and call the Pickering Fire Department (911) and give the facility name and complete address.
· Leave the building immediately via the nearest fire exit

DECORATING GUIDELINES

 
Helium Balloons are only permitted if pre-arranged by the facility supervisor or designate. If non-secured balloons do escape in the facility, the Licensee may be charged an additional fee.

Candle/Fire Usage: Candles are permitted if they are used on a birthday cake or fully enclosed in a non-flammable container such as a hurricane glass. For questionable fire usage such as Ceremonial Fires, please contact Fire Prevention Office at 905.420.4628 to ensure it falls within City Fire Safety Guidelines.

Tape and Tacks: Please refrain from using tacks or any other damageable devices to put decorations up on walls, tables, chairs, doors or window treatments. Masking tape or sticky tape is allowed but must be removed at the end of the event.